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Procurement Advice and Managing Tender Competitions

Our team of experienced procurement advisors has developed a methodical approach to the drafting of PQQ and RFT documents. 

Dynamic Purchasing System

Drafting PQQs and RFTs

Our tender documents are clear and unambiguous to the reader, conveying a professional image for the public sector buyer, while complying with national and EU procurement regulations.

The demands of PQQ and RFT drafting are many. Not all public bodies have available staff with the dual aptitudes for technical writing and the IT skills for document preparation and finalisation. By avoiding the use of outdated templates and contradictory boilerplate text, PQQs and RFTs are easily interpreted and supplier responses faster, clearer and free from misunderstood requirements or terms.

When a contracting authority issues a PQQ or RFT, it should be clear and concise to outline a complete understanding of requirements, this will in turn reduce the number of clarification questions received and the effort required to response to such questions.

Bid Evaluation

Our experienced procurement advisors have considerable experience in working within the public procurement environment. This knowledge is what assists public sector buyers with the evaluation of tender responses received against the selection or award criteria outlined in the PQQ or RFT documents.

We can offer advice in the preparation of clearly defined selection/award criteria based on the contract requirements to ensure that the most economically tender offering is successful.

We complete full tender evaluations and provide a recommended short-list and we can assist the procurement team/project owner in the evaluation process.

Debriefing Support

Due to the increased shortages of staff because of the many staff cuts being implemented across all sectors, the useful exercise of debriefing is often overlooked or ignored. Given that the pool of tenderers will grow over the coming years, it is a time-saving and perhaps critical part of forward planning to provide them with specific feedback. Partnered with the public client, we can provide specific formats to make the most of these debriefing sessions.

Debriefing motivates tenderers to add to their skills or resources or simply try harder to present them in a useful way. This results in less time wasted by the public client in evaluating responses that prove to be be non-compliant and / or lacking in responsiveness in their approach. Due to the increased number of private sector suppliers, tendering for public sector contracts the requirement to provide de-briefing to unsuccessful tenderers is a necessary part of the entire process.

As a result of the EU Remedies Directive and standstill period, tenderers should be provided with the reasons for rejection and the characteristics and relative advantages of the tender selected. Our experienced procurement advisors can provide you with best practice debriefing assistance and prepare correspondence specific to the actual contract award criteria in line with the EU Remedies Directive.